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Argosy Logo

Academic Catalog

    Argosy University
   
 
  Oct 18, 2017
 
 
    
2017-2018 Argosy University Academic Catalog—Graduate Programs | Volume 8, Issue 1

Section Six, Financial Policies and Assistance



Tuition and Fees

The Argosy University Tuition and Fee Schedule is contained in Appendix III of this catalog. Not all campuses share this tuition and fee schedule. Exceptions to this schedule are noted.

Payment Policies and Financing Options

Regardless of the method used to finance his/her education, all students must agree to a financial plan. All charges on a student’s account are considered due and payable when the charge is incurred.

Tuition Reimbursement

A deferred tuition payment arrangement may be offered to students when employers are willing to remit payment directly to Argosy University.

Financial Aid

Financial assistance (financial aid) awarded through Argosy University may consist of a combination of federal grants, scholarships, state aid programs, loans, and/or part-time work-study opportunities for those who qualify. Different forms of financial aid are explained later in this section. Financial aid is based on enrollment status for courses that are documented as part of the program of study.  Aid is not paid for courses outside of the program or courses not documented as required as part of the programs in this catalog.

Students complete the Free Application for Federal Student Aid (FAFSA) to apply for financial assistance. Students will receive an award letter from Argosy University, describing their Financial Aid Package. Financial aid funds are usually sent directly to Argosy University. Eligible students who are awarded aid in excess of their direct educational expenses on their student account will be issued a stipend for the overage after the credit is created, if the aid program requirements allows. This overage can be used to meet indirect educational expenses.

If the financial aid awarded is not sufficient to cover a student’s direct educational expenses on her or his student account, the student must make alternative arrangements to pay the difference in full or may be able to qualify for a payment arrangement. Students who have applied for financial aid and have been awarded aid are not required to make a payment by the payment deadline provided their aid is sufficient to cover their tuition charges, and all required paperwork has been completed and received.

Upon receipt of a student’s financial aid funds, any Title IV credit balance on the account will be issued as a stipend to the eligible student, if one is created for the payment period in question, no later than fourteen (14) calendar days after the first day of class or fourteen (14) calendar days of the date the Title IV credit balance occurs on the student account.  If the student receives non-Title IV aid for which the aid program requires the funds to be used for specific charges on the student account and not issued to the student, any overages will be returned to the aid program according to the program requirements.  If the student receives non-Title IV aid for which the aid program requires the funds to be used for a particular time period or education expense, Argosy University will issue any eligible credit balance to the student within fourteen (14) calendar days of the occurrence of the credit balance or of the student’s request.

Argosy University Online Programs (Term-based Enrollment and Non-term Enrollment)

Where noted, students enrolled in online programs will follow Term-based Enrollment if the student is beginning a new academic year on or after August 18, 2016. All other online students will follow Non-term Enrollment policies until the end of their academic year.  

Tuition Waiver for a Future Course (Argosy University Online Programs Non-term Enrollment)

Students receiving a grade of “W” for a course will be granted a Tuition Waiver for a Future Course upon their return. Tuition for the course assigned a grade of “W” will be credited toward the student’s account. Any student retaking a course within 90 days of receiving a grade of “W” will be granted a Tuition Waiver for a Future Course. Students must re-take the entire course. Waiver amount can only cover tuition, and no other fees. Waiver is available for all undergraduate and graduate programs offered by Argosy University Online. Waiver amount varies by program tuition cost per course ($1,683-$2,874).

Estimated Cost of Attendance Budget

The cost of attendance budget, also referred to as the cost of education, is an estimate of the total amount of money it will cost a student to attend school per academic year. Argosy University calculates this amount using rules established by the U.S. Department of Education. The cost of attendance budget may include tuition and fees, books and supplies, loan fees, an allowance for food, housing and transportation, as well as miscellaneous or personal expenses. Extraneous costs not directly related to the completion of a student’s course of study, such as car payments and cell phone bills, are not included. In addition to helping a student project his/her total education costs, the cost of attendance budget is also used to determine the maximum amount of financial aid a student is allowed to receive for a particular period of enrollment. For further details or an estimated cost of attendance budget, please refer to the Student Consumer Information website page for each campus location.

Financial Assistance

Argosy University participates with federal, state, and private agencies to make various financial aid programs available to students. However, the primary responsibility for financing a college education rests upon the student and family.

If a student obtains a loan to pay for an educational program, the student will have the responsibility to repay the full amount of the loan plus interest, less the amount of any returned to the loan if applicable. If the student has any questions regarding the repayment of their loan, he or she should contact the institution’s financial aid office or contact the agency that guaranteed the loan.

Types of Financial Assistance

Grants

Grants are financial awards that typically do not have to be repaid. They are usually based on financial need as determined by the results of the Free Application of Federal Student Aid (FAFSA).

Federal Work Study Program

Available to graduate and undergraduate students, eligibility for this program is based on financial need, as determined by the results of the FAFSA. Students are offered jobs (usually on-campus) which pay at least the federal minimum wage. The number of hours to be worked during a semester is determined by the amount awarded by the program. The average work schedule ranges from ten to twenty hours per week.

State Aid Programs

Many states offer financial assistance to undergraduate student residents with financial need. Argosy University currently participates in state aid and grant programs in Arizona, Florida, Georgia, Illinois, California (San Diego only) and Minnesota.

Scholarships

Scholarships are financial awards which do not have to be repaid. You may have to pay back all or part of a scholarship or grant if you withdraw from school before finishing an enrollment period.  Funds are provided by a variety of government, civic and professional organizations as well as the school itself. Awards are made in recognition of outstanding student achievement. Student achievement can be defined in many ways—by academic talent, community service involvement, or demonstrated leadership abilities. Scholarship opportunities at Argosy University are designed to assist students in pursuing their educational goals by recognizing their prior achievements in these areas.

Loans

A loan is financial aid which must be repaid to the lending institution. Eligibility, interest rates, payment deferment periods (if any), and loan amounts vary by the type of loan the student obtains. Loans are available in several forms, as briefly explained below:

Federal Unsubsidized Direct Loan

This is a fixed rate loan, administered by the Federal Government and is not based on financial need. Argosy University must certify the student’s eligibility for the amount borrowed. Payments may be deferred while the student is enrolled at least half time, however, interest accrues on the loan during that time, increasing the total amount to be repaid.

Federal PLUS (Graduate Plus Loan)

This loan is for students in graduate programs who need additional funds and who meet Federal eligibility requirements. The interest rate is fixed, and interest accrues while the student is in school. There are credit requirements for this loan.

Additional Unsubsidized Loan

This loan is available to full­-time stu­dents in the Doctor of Psychology in Clinical Psychology degree program at the following Argosy University campuses: Argosy University, Atlanta; Argosy University, Chicago; Argosy University, Hawai’i; Argosy University, Northern Virginia; Argosy University,  Orange County; Argosy University, Phoenix; Argosy University, San Francisco Bay Area; Argosy University, Schaumburg; Argosy University, Tampa; and Argosy University, Twin Cities. The interest rate and repayment terms of this loan are the same as those of the Federal Unsubsidized Stafford Loan.

There are borrowing limits on all of the loans described above. Criteria such as dependency status and grade level are used in defining these limits. For further information and details on the grants, scholarships and loans previously described, please see the Argosy University brochure entitled Financial Aid Guide, or contact the Office of Student Finance at your Argosy University campus of record.

Other Financial Assistance Resources

In addition to the federal and state programs listed here, Argosy University participates in other programs designed to provide financial assistance to specific groups of students. Some of these programs include:

  • Veterans Administration (VA) Educational Benefits Programs
  • Job Training and Partnership Act (JTPA)
  • Division of Rehabilitation Services (DRS)

All students who wish to be considered for financial aid assistance must establish financial aid eligibility on an annual basis. The financial aid year begins with the summer semester and concludes with the spring semester. Determining financial aid eligibility includes completing the application process as outlined below and meeting the academic progress standards outlined in this Academic Catalog. Students must be enrolled at least half-time to be eligible for most types of financial aid.

Applying for Financial Assistance

The Free Application for Federal Student Aid (FAFSA) determines the amount of assistance for which a student is eligible. The FAFSA is used to collect personal and financial information which is used to calculate financial need and determine eligibility for financial aid. This analysis takes into account factors such as income, assets, number of family members in the household, and the number of family members enrolled in college.

Eligibility Requirements

General eligibility requirements for federal financial aid are as follows. Students must:

  • Be a U.S. citizen, a U.S. national, or an eligible non-citizen
  • Have a valid Social Security number
  • Possess a high school diploma, or a General Education Development (GED) certificate
  • If male, be registered with the Selective Service
  • Be enrolled at least half-time per semester and maintain satisfactory academic progress in an eligible degree program
  • Demonstrate financial need (except for some loan programs)
  • Not owe a refund on a federal student grant and not in default on federal student loan.
  • Sign a statement on the FAFSA certifying that the student does not owe a refund on a federal student grant and is not in default on a federal student loan
  • Not have been convicted of certain drug offenses

Non-matriculated, students-at-large, or transient students are not eligible for financial aid.

Not all programs are financial aid eligible. For a list of programs eligible for financial aid, contact your Argosy University campus of record.

A table depicting the varying levels of enrollment in Section Seven, Academic Policies and Procedures  defines half-time status for each program. Different academic programs have varying definitions of half-time status. Certain financial aid programs may have additional eligibility requirements.

When to Apply

Financial aid applications are available online at fafsa.ed.gov. Students must reapply for financial aid each academic year. A complete financial aid file consists of:

  • Argosy University’s receipt of the student’s FAFSA data from the Department of Education
  • Completed loan entrance interview (if required)
  • Direct Master Promissory Note (if required)
  • Submission of verification of other requested documents (if required)

How to Apply

The following steps are required to initiate and complete the financial aid application process:

  1. Obtain an FSA ID from the U.S. Department of Education. This is necessary for completing the FAFSA online.  An FSA ID can be requested at https://fsaid.ed.gov/.
  2. Complete the Free Application for Federal Student Aid (FAFSA) or the Renewal FAFSA online at www.fafsa.ed.gov. Students must include Argosy University’s federal school code (021799) on the application.

What Happens Next?

The Department of Education processes the student’s FAFSA, and sends the student a Student Aid Report (SAR). The Department of Education sends Argosy University a copy of the data called an Institutional Student Information Report (ISIR). The Argosy University Office of Student Finance uses the ISIR and Institutional Financial Aid Application to construct the student’s financial aid package.

Argosy University will post the student’s financial aid award eligibility on the student portal. If the Federal Unsubsidized Direct Loans are part of the financial aid package, a loan entrance interview will be necessary. The student must also complete the Direct Loan Master Promissory Note in order to receive Direct Loan funds. The entrance interview and master promissory note links are both available at www.studentloans.gov.

Applications for the Federal Grad PLUS loans and alternative loans are available at www.studentloans.gov.

For general questions about the financial aid programs, students should contact the Office of Student Finance at the Argosy University campus to which they are applying or currently attending.

Scholarships

Scholarships Available to All Argosy University Locations

Alumni Scholarship

All graduates of Argosy University who return to pursue another degree program at Argosy University can qualify for the Alumni Scholarship to cover the tuition cost only of one (1) course, and no other fees. Scholarship amounts varies by program, please refer to the tuition and fee schedule for all course costs. Eligibility criteria consists of graduating from any Argosy University degree program and being accepted into another degree program in addition to remaining enrolled without breaks. Students must also complete their first three (3) courses successfully. Please contact the Student Financial Services Department for full eligibility details.

Student Success Grant:

The Student Success Grant assists students who previously attended Argosy University and were unable to complete their educational program and are seeking to return. This grant is designed to provide financial assistance to students who wish to return to Argosy University and owe a balance from a prior enrollment. Students may qualify for this grant by maintaining a full-time enrollment and CGPA requirements specific to the program pursued. In addition, they must have a balance that is unresolved from a prior enrollment after all eligible funding is applied. For our online division, this grant is offered to undergraduate students and in select graduate level programs. For the campus locations, this grant is offered to both undergraduate and graduate level students with exception to those within the College of Clinical Psychology program. Please contact the Student Financial Services Department for full eligibility details.

College of Clinical Psychology Program Scholarships:

The College of Clinical Psychology offers a variety of scholarships for new, continuing, and re-entry students. The scholarships include:

- Dean’s Scholarship
- Merit Scholarship
- Leadership Scholarship
- Diversity Scholarship
- Helping Hands Scholarship

A campus-based scholarship committee at each College of Clinical Psychology campus will determine recipients and amounts awarded. For additional information on individual scholarship offerings, please contact the Admissions Department or Student Financial Services Department.

Military and Veteran Institutional Scholarships

The scholarship application and required document(s) must be submitted to Argosy University prior to the start of an academic year, and will not be applied retroactively to prior academic years. An application must be resubmitted prior to each subsequent academic year. Also, an application must be received prior to a course being invoiced to the Department of Defense or the Department of Veterans Affairs; the scholarship will not be awarded for any courses prior to the receipt of the completed application.

Military Personnel & Spouses

Argosy University offers an Active Duty Scholarship to eligible Active Duty, Active, and Drilling members of the Reserve and National Guard as well as their Spouses.

For undergraduate programs, the cost of tuition is $250.00 per credit hour after the military tuition scholarship is applied directly to tuition. For graduate level programs, Argosy University offers a military tuition scholarship of 20%.

A Military Scholarship is also available for the Master of Science in Organizational Leadership degree program for eligible Active Duty, Active, and Drilling members of the Reserve and National Guard members. The cost of tuition is $250 per credit after the military tuition scholarship is applied to tuition only.

To apply, Active Duty military personnel must submit their most current Leave and Earnings Statement (LES) DFAS Form 702 along with their Argosy University Scholarship application. Spouses must submit the Service Member’s current LES or a copy of the DEERS Eligibility Letter with their Argosy University Scholarship application; a copy of the a Marriage Certificate will be required if the spouse has a different last name than what is present on the LES.

Veterans

For undergraduate and graduate level programs, Argosy University offers eligible veterans the Veteran Military Tuition Scholarship of 20%. To apply for the Veteran Scholarship, veterans must submit, along with their Argosy University Scholarship application, DD Form 214 or other VA documentation reflecting a character of service as anything other than a dishonorable, bad conduct or misconduct discharge. The scholarship is applied to tuition prior to invoicing the Department of Veterans Affairs and cannot create a stipend for the student.  

Twin Cities Campus Location

Transfer of Credit Grant

The Transfer of Credit Grant is made available to students impacted by school closures. This grant is offered to ease the burden of transferring to another institution and to offset the costs of credits ineligible for transfer due to different curriculum requirements or campus transfer criteria. Students must be accepted into a program of study at Argosy University, Twin Cities for the August 31, 2017 start and be a first-time enrolled student. Students must also transfer in at least twelve (12) credits of official transfer of credit from an accredited institution that has ceased enrolling students in the last twelve (12) months. Students may qualify for this grant by maintaining specific enrollment and CGPA requirements specific to the program pursued per the Memorandum of Understanding. The Grant award amount is $1,500 per semester, to not exceed $3,000 over the lifetime of the program for Associate degree programs, $7,500 for Bachelor degree programs, and $4,500 for Graduate degree programs. Please contact the Student Financial Services Department for full eligibility details.

Nashville Campus Location:

Tennessee Licensed Professional Counselor’s Association Scholarship

The Tennessee Licensed Professional Counselor’s Association (TLPCA) offers scholarships to outstanding students on an annual basis. The scholarships are awarded to five (5) recipients chosen by a committee. Interested students are required to write a letter of aspiration describing how a scholarship would enable them to advance their skill in one or more of the following areas: Clinical, Supervision, Teaching, Research, Leadership, Advocacy, and/or Human Service Organization Management/Consultation. The letter is evaluated by the TLPCA in order to choose recipients. Students must meet enrollment level and CGPA requirements as stated on the Memorandum of Understanding to qualify. Please contact the Student Financial Services Department for full eligibility details.

Argosy Advance Scholarship

The Argosy Advance Scholarship is offered to students that have a completed Associate’s degree outside of Argosy University. Students must be enrolled in one of the following programs: Bachelor of Science in Business Administration, or Bachelor of Arts in Psychology. Subsequent Master degree programs must fall within the Graduate School of Business and Management or College of Counseling, Psychology and Social Sciences. Students must meet enrollment level and CGPA expectation requirements as stated on the Memorandum of Understanding in order to qualify. Please contact the Student Financial Services Department for full eligibility details.

Phoenix Campus Location:

Arizona Teacher of the Year Scholarship

This scholarship assists students selected as the Arizona Teacher of the Year who have demonstrated a commitment to our children and furthering their education and career goals with Argosy University. The recipient(s) will receive the amount equal to 100% of their tuition and fees for any graduate level program at the Argosy Phoenix campus. Please contact the Student Financial Services Department for full eligibility details.

Hawaii Campus Location:

Pi Theta Kappa Scholarship

This scholarship assists graduates of the American Samoa Community College who are members of Pi Theta Kappa Honors Society and enroll at the Argosy University Hawaii campus. Recipients are eligible to receive a $1,000 scholarship per semester to use towards educational expenses. Scholarship is recurring up to 6 semesters. Please contact the Student Financial Services Department for full eligibility details.

American Samoa Scholarship

This scholarship is designed to reduce tuition for students living and attending at the American Samoa location within the Argosy University Hawaii campus. Amounts vary by program; please reach out to the Student Financial Services department at this location for more information.

Dallas Campus Location:

Texas Educators Scholarship Program

The Texas Educators Scholarship is for candidates who are full-time, part-time, or retired employees of any Texas school system or district in the state of Texas approved by the Department of Education or equivalent licensing agency. Interested candidates must submit proof of employment or retirement from an eligible organization prior to each semester for which TESP is sought.  A campus-based scholarship committee will select recipients for TESP. Any recipients selected for TESP will receive a scholarship equivalent to 10% of tuition each semester and the scholarship will not apply to fees. Please contact the Student Financial Services Department for full eligibility details.

Recognition of Excellence Award

Awarded to recent high school graduates that meet specific GPA and enrollment level expectations. Recipients are selected by a campus-based committee and the number of awards are limited. The award ranges from $10,000 to $20,000 depending upon the program the recipient is enrolled in. The award is prorated over the lifetime of the program. Please contact the Student Financial Services Department for full eligibility details.

Schaumburg Campus Location:

First in Family Scholarship

Interested applicants must be a first-generation college student (neither parent has earned a Bachelor’s degree), must have completed an Associate’s degree, meet a minimum CGPA of 3.0 and a GPA of 2.5 in their field of study along with submitting a personal statement and letter of recommendation. The scholarship is equivalent to a tuition reduction of $185 per credit hour. Recipients are selected by the campus scholarship committee. Please contact the Student Financial Services Department for full eligibility details.

Exemplary Community Service Scholarship – Schaumburg Business Association

This is a scholarship opportunity for individual employed by a member of the Schaumburg Business Association. A letter of attestation from the community service organization is required along with a 500 word essay discussing community service involvement and how the program of student at Argosy University will support future community service efforts and career aspirations. Applicants must have 2.7 GPA for a Master’s degree or a 3.0 GPA for a Doctoral degree.

The Master’s level scholarship is $6,000 towards the overall program cost and the Doctoral level scholarship is $12,000 towards the overall program cost. Both scholarships are awarded in increments over the lifetime of the program. Please contact the Student Financial Services Department for full eligibility details.

Argosy University Refund Policies

Institutional Refund Policy

The Institutional Refund Policy applies to students who drop all courses in a semester, whether through providing notification to the University or ceasing attendance without notification. Exceptions to this policy are students who are enrolled in programs offered at campuses located in California, Georgia and Virginia, Wisconsin residents enrolled at the Minnesota campus, as well as students who are residents of Georgia, Iowa, Maryland, New Mexico, and Wisconsin who are enrolled in programs offered by Argosy University Online Programs. Students dropping all courses in a semester are considered withdrawn for refund purposes. All students will be subject to the institutional refund policy.  In addition, students who receive federal student aid are also subject to the Return of Title IV Funds Policy.

Tuition and fees will be refunded according to the refund percentage shown in the tables below. If a student is enrolled in course(s) across the entire semester, the evaluation period for the refund percentage will be the entire fifteen (15) week semester. If a student is only enrolled in course(s) in one seven and one-half (7.5) week session during the semester due to an approved reason for exception to the continuous enrollment policy, the evaluation period will be for that session of instructional time. For students registering in the second or third starts in a semester of a five (5) week session program, the evaluation period is over their first three sessions of the student’s enrollment. Because the evaluation period is over the entire period in which a student registers, the one hundred (100) percent refund is only applicable in the first session of enrollment. For non-term programs, the evaluation period for the tuition and fee refund percentage will be the length of the course.

Tuition deposits are non-refundable for students who fail to matriculate in their designated program of study. Refunds are made within thirty (30) calendar days of the date of determination.

Refund Policy after Class Start

If a student has not attended sixty (60) percent of the academic term, the school shall not retain or be entitled to payment for a percentage of any tuition and fees or other educational costs for a session that was scheduled to be taken during the relevant academic term but was not attended because the student withdrew from school prior to the commencement of the session.  For example, if a student is enrolled for multiple sessions within the term but withdraws completely from school prior to the start of a subsequent session within the academic term, the adjustment of charges based on the student’s last date of attendance will be applied to the applicable period of attended session(s) using the session(s) charges and the start date of the first attended session through the end date of the last attended session within the academic term. Charges for the unattended session(s) after the student’s last date of attendance within the academic term will be reversed for the Institutional Refund Policy, or State Refund Policy, where applicable.  The reversal of applicable charges will be completed after the Return of Title IV Policy.   For the Return of Title IV, the evaluation period and term charges include the entire period in which the student registered.

If a student has attended sixty (60) percent of the academic term, the evaluation period and academic term charges include the entire period in which the student registered. The Institutional Refund Policy, or State Refund Policy, where applicable, shall be applied based on the student’s last date of attendance in the academic term using the academic term charges, aid disbursed during the academic term, and the start date of the first session through the end date of the last session within the academic term. For the Return of Title IV, the evaluation period and academic term charges include the entire period in which the student registered.

Campus-Based Programs and Single Course:

If Student Withdraws from the Institution:
Refund Percentage
On or before the applicable Attendance Confirmation date of the first session of enrollment or instructional time
100%
Between the day after the applicable Attendance Confirmation date and 25% of the semester or instructional time
75%
Between the end of the first 25% and 50% of the semester or instructional time
50%
Between the end of the first 50% and 60% of the semester or instructional time
25%
After the first 60% of the semester or instructional time
0%

Argosy University Online Programs and Single Course:

Term-Based Programs:

5-Week Term:
Refund Percentage
On or before the applicable Attendance Confirmation date of the first session of the term
100%
Between the day after the applicable Attendance Confirmation date and during Week One of the term
75%
Withdraw during Week Two
50%
Withdraw during Week Three
0%

 

7.5-Week Term:
Refund Percentage
On or before the applicable Attendance Confirmation date of the first session of the term
100%
Between the day after the applicable Attendance Confirmation date and during Week One of the term
75%
Withdraw during Week Two
50%
Withdraw during Week Three
25%
Withdraw during Week Four
0%

 

15-Week Term:
Refund Percentage
On or before the applicable Attendance Confirmation date of the first session of the term
100%
Between the day after the applicable Attendance Confirmation date and during Weeks One and Two of the term
75%
Withdraw during Weeks Three and Four
50%
Withdraw during Weeks Five and Six
25%
Withdraw during Week Seven
0%

Non-Term Based Programs and Single Course:

5 Week Course
If a Student Withdraws from a Course
Refund Percentage
After attending during Week One
75%
After attending during Week Two
50%
After attending during Week Three
0%

 

7.5 Week Course
If a Student Withdraws from a Course
Refund Percentage
After attending during Week One
75%
After attending during Week Two
50%
After attending during Week Three
25%
After attending during Week Four
0%

 

15 Week Course
If a Student Withdraws from a Course
Refund Percentage
After attending during Weeks One and Two
75%
After attending during Weeks Three and Four
50%
After attending during Weeks Five and Six
25%
After attending during Week Seven
0%

State Refund Policies

The following state policies apply the day after the applicable add/drop date for the term.

Arizona State Cancellation Policy

Term-Based and Non-Term Based Programs and Single Course:

Three-Day Cancellation: An applicant who provides written notice of cancellation within three (3) days (excluding Saturday, Sunday and federal and state holidays) of signing an enrollment agreement is entitled to a refund of all monies paid. No later than thirty (30) calendar days of receiving the notice of cancellation, the school shall provide the one hundred (100) percent refund.

Refer to the Institutional Refund Policy when withdrawing from school after the cancellation period.

California State Refund Policy

Campus-Based Programs:

A California student may cancel his or her enrollment agreement without any penalty or obligation at any time and  is entitled to a full refund of all monies paid, if the student withdraws from his or her program of study under any of the following circumstances:

  • before starting classes;
  • after attending only one day in his or her program of study; or
  • within seven calendar days after enrolling in his or her program of study, whichever is later.

The student may also cancel enrollment if the services cease to be offered.  If the student cancels enrollment for this reason, Argosy University will refund the appropriate portion of the tuition or other charges for which the student did not receive services (a full refund of the program paid to date will be provided if no teach-out provision is implemented; a pro-rata refund will apply if a teach-out provision is implemented).

All refunds shall be returned to students within forty-five (45) calendar days of cancellation.

A student may cancel his or her enrollment agreement and withdraw from Argosy University at any time by providing notification to the school or ceasing attendance without notification.

If the student has received Federal student financial aid funds, the student is entitled to a refund of monies not paid from Federal student financial aid program funds.

If a student withdraws after the cancellation period described above and on or before the applicable Attendance Confirmation date of the first session of enrollment in the semester or instructional time, the student is entitled to a full refund of all monies paid, less a two hundred (200) dollar tuition deposit for applicable programs.

If a student withdraws after the cancellation period described above and after the applicable Attendance Confirmation date of the first session of enrollment in the semester or instructional time, the institution shall perform a pro-rata calculation including all monies paid and all tuition and fees for the enrollment period, less a two hundred (200) dollar tuition deposit for applicable programs, for a student who fails to matriculate in his or her designated program of study. The proration is based upon the number of days the student attends during the enrollment period of withdrawal as follows: A daily tuition and fee charge is calculated by dividing the institutional charges for the enrollment period by the number of days the student is registered to attend in the enrollment period. This daily charge for the program is then multiplied by the number of days the student attended (start of the enrollment period to the last day of the student’s attendance) during this withdrawal enrollment period. This proration will be calculated up to and including the sixty (60) percent point of the enrollment period. There shall be no refund available to the student if the student withdraws after completing more than sixty (60) percent of the enrollment period. After the proration is calculated, the school will return all necessary monies as outlined in the refund distribution. If tuition and fees are still due, the student will be billed for the balance. If the student has a refund or credit balance, payment is expected to be made within forty-five (45) calendar days of the student’s completion of, or withdrawal from, the program in which the student was enrolled.

The school will make every effort to refund prepaid amounts for books, supplies and other charges unless the student has consumed or used those items and they can no longer be used or sold to new students, or returned by the school to the supplier.

California Single Course Refund

Students enrolled in a single course may drop their course through the Attendance Confirmation date without penalty.  For 15-week and 7.5-week courses, the Attendance Confirmation period is the first eight (8) days of the session start date and for 5-week courses the Attendance Confirmation period is the first five (5) days of the session start date.  Students dropping their course after the Attendance Confirmation period will be charged for the course.  Students officially dropping all courses in a semester are considered withdrawn for refund purposes and are subject to the California State Refund Policy as described above.  Students who are only taking a single course during the enrollment period and withdraw from that single course must provide official notification to the Student Services Department by completing an Add/Drop Form. The institution will calculate a pro-rata refund up to and including the sixty percent (60%) point of the course. 

Florida State Cancellation Policy

Campus-Based Programs and Single Course:

Nonrefundable fees regarding admission and registration of Florida students shall not exceed one hundred-fifty (150) dollars. The refund policy stated herein does not apply to dormitory or meal fees. Refund policies for those fees, if charged, are mandated by the institution and disclosed in conjunction with the refund policy. Florida students who cancel any obligation within three (3) working days of the original commitment will be provided a full refund.

Refer to the Institutional Refund Policy when withdrawing from school after the cancellation period.

Georgia State Refund Policy

The Georgia State Refund Policy applies to students who officially drop all courses in a semester from Argosy University Online Programs or Argosy University, Atlanta whether through providing notification to the University or ceasing attendance without notification. Students dropping all courses in a semester are considered withdrawn for refund purposes and are subject to the Return of Title IV Funds Policy. Georgia students are entitled to a full refund of all monies paid, including application fees, if the student requests a refund within three (3) business days of signing an enrollment agreement.

Campus-Based Programs and Single Course:

If Student Withdraws from the Institution:
Refund Percentage
On or before the applicable Attendance Confirmation date of the first day of the session of instructional time
100%
Between the day after the applicable Attendance Confirmation date but before the end of the first 5% of the session of instructional time
95%
Between the end of the first 5% and 10% of the session of instructional time
90%
Between the end of the first 10% and 25% of the session of instructional time
75%
Between the end of the first 25% and 50% of the session of instructional time
50%
After the first 50% of the session of instructional time
0%

Argosy University Online Programs and Single Course:

Term-Based Programs

If Student Withdraws from the Institution:
Refund Percentage
On or before the applicable Attendance Confirmation date of the first session of the term
100%
Between the day after the Applicable Confirmation date but before the end of the first 5% of the term
95%
Between the end of the first 5% and 10% of the term
90%
Between the end of the first 10% and 25% of the term
75%
Between the end of the first 25% and 50% of the term
50%
After the first 50% of term
0%

Non-Term Based Programs and Single Course:

If Student Withdraws from the Institution:
Refund Percentage
On or before the first day of classes
100%
After the first day of class but before the end of the first 5% of the course
95%
Between the end of the first 5% and 10% of the course
90%
Between the end of the first 10% and 25% of the course
75%
Between the end of the first 25% and 50% of the course
50%
After the first 50% of course
0%

Fees will be refunded according to the refund percentage shown in the table above. Refunds are made within thirty (30) calendar days of the date of determination.

Iowa State Refund Policy

Argosy University Online Programs and Single Course:

Students taking online courses from their home state of Iowa who withdraw or is terminated by Argosy University from their course(s) will receive a prorated refund based on the week of their last date of attendance (LDA).

Term-Based Programs:

Tuition refunds will be determined as follows:

5-Week Course
Refund Percentage
On or before the applicable Attendance Confirmation date of the first session of the term
100%
Between the day after the applicable Attendance Confirmation date and during Week One of the term
75%
 
 
Week 2 LDA
54%
Week 3 LDA
36%
Week 4 LDA
18%
7.5-Week Course
Refund Percentage
On or before the applicable Attendance Confirmation date of the first session of the term
100%
 
 
Between the day after the applicable Attendance Confirmation date and during Week One of the term
78%
Week 2 LDA
66%
Week 3 LDA
54%
Week 4 LDA
42%
Week 5 LDA
29%
Week 6 LDA
17%
Week 7 LDA
5%
15-Week Course
Refund Percentage
On or before the applicable Attendance Confirmation date of the first session of the term
100%
Between the day after the applicable Attendance Confirmation date and during Week One of the term
84%
Week 2 LDA
78%
Week 3 LDA
72%
Week 4 LDA
66%
Week 5 LDA
60%
Week 6 LDA
54%
Week 7 LDA
48%
Week 8 LDA
42%
Week 9 LDA
35%
Week 10 LDA
29%
Week 11 LDA
23%
Week 12 LDA
17%
Week 13 LDA
11%
Week 14 LDA
5%

Non-Term Based Programs and Single Course:

Tuition Refunds will be Determined as Follows:

5-Week Course
Refund Percentage
Week 1 LDA
75%
Week 2 LDA
54%
Week 3 LDA
36%
Week 4 LDA
18%

 

7.5-Week Course
Refund Percentage
Week 1 LDA
78%
Week 2 LDA
66%
Week 3 LDA
54%
Week 4 LDA
42%
Week 5 LDA
29%
Week 6 LDA
17%
Week 7 LDA
 5%
15-Week Course
Refund Percentage
Week 1 LDA
84%
Week 2 LDA
78%
Week 3 LDA
72%
Week 4 LDA
66%
Week 5 LDA
60%
Week 6 LDA
54%
Week 7 LDA
48%
Week 8 LDA
42%
Week 9 LDA
35%
Week 10 LDA
29%
Week 11 LDA
23%
Week 12 LDA
17%
Week 13 LDA
11%
Week 14 LDA
 5%

Iowa residents who are a member, or a spouse of a member if the member has a dependent child, of the Iowa National Guard or Reserve Forces of the United States and who is ordered to state military service or federal service or duty will be afforded the following options:

Withdraw from the student’s entire registration and receive a full refund of tuition and mandatory fees.

  1. Make arrangements with the student’s instructors for course grades, or for incompletes that shall be completed by the student at a later date.  If such arrangements are made, the student’s registration shall remain intact and tuition and mandatory fees shall be assessed for the courses in full.
  2. Make arrangements with only some of the student’s instructors for grades, or for incompletes that shall be completed by the student at a later date.  If such arrangements are made, the registration for those courses shall remain intact and tuition and mandatory fees shall be assessed for those courses.  Any course for which arrangements cannot be made for grades or incompletes shall be considered dropped and the tuition and mandatory fees for the course refunded.

Maryland State Refund Policy

Argosy University Online Programs and Single Course:

The Maryland State Refund Policy applies to students who are residents of Maryland. A Maryland student that withdraws or is terminated after completing only a portion of a course, program, or term within the applicable billing period is as follows:

 

Term-Based Programs:
If Student Withdraws from the Institution:
Refund Percentage:
On or before the applicable Attendance Confirmation date  of the first session of the term
100%
After the applicable Attendance Confirmation date and   less than 10% of the term is completed
90%
10% up to but not including 20% of the term is completed
80%
20% up to but not including 30% of the term is completed
60%
30% up to but not including 40% of the term is completed
40%
40% up to but not including 60% of the term is completed
20%
More than 60% of the term is completed
0%
Non-Term Based Programs and Single Course:
If Student Withdraws from the Institution:
Refund Percentage:
Less than 10% of the course is completed
90%
10% up to but not including 20% of the course is completed
80%
20% up to but not including 30% of the course is completed
60%
30% up to but not including 40% of the course is completed
40%
40% up to but not including 60% of the course is completed
20%
More than 60% of the course is completed
0%

Refunds are made within sixty (60) calendar days from the date of withdrawal or termination.

New Mexico Refund Policy

Argosy University Online Programs and Single Course:

The New Mexico State Refund Policy applies to students who are residents of the state of New Mexico who withdraw from all courses from Argosy University online programs.

Any student signing an enrollment agreement or making an initial deposit or payment toward tuition and fees of the institution shall be entitled to a cooling off period of three (3) business days from the date of agreement or payment or from the date that the student first visits the institution, whichever is later. During the cooling off period, the agreement can be withdrawn and all payments shall be refunded. Evidence of personal appearance at the institution or deposit of a written statement of withdrawal for delivery by mail or other means shall be deemed as meeting the terms of the cooling off period.

Following the cooling off period but prior to the beginning of instruction, a student may withdraw from enrollment following the cooling off period, prior to submission by the student of any lesson materials and effective upon deposit of a written statement of withdrawal for delivery by mail or other means.

A student may withdraw after beginning instruction or submitting lesson materials, effective upon appearance at the institution or deposit of a written statement of withdrawal for delivery by mail or other means. The institution shall be entitled to retain, as registration charges, no more than one hundred (100) dollars or five (5) percent of tuition and fees, whichever is less. Additionally, institutions are eligible to retain tuition and fees earned at a pro-rata amount according to the following schedule, based on the date of student withdrawal as a percentage of the enrollment period for which the student was obligated:

Term-Based Programs:
On or before the applicable Attendance Confirmation date of the first session of the term
0%
After the applicable Attendance Confirmation date and within 10%
10%
After 10% and within 25%
50%
After 25% and within 50%
75%
50% or thereafter
100%
Non-Term Based Programs and Single Course:
On first class day
0%
After first day and within 10%
10%
After 10% and within 25%
50%
After 25% and within 50%
75%
50% or thereafter
100%

Upon request by a student or by the department, the institution shall provide an accounting for such amounts retained within five business days of the request.

Tuition and fee refunds will be made within thirty (30) calendar days of the institution receiving written notice of a student’s withdrawal or of the institution terminating enrollment of the student, whichever is earlier.

Tennessee State Cancellation Policy

Term-Based and Non-Term Based Programs and Single Course:

If a student withdraws from Argosy University on or before the first day of classes, or fails to begin classes, the refund shall equal the sum of all amounts paid or to be paid by or on behalf of the student for the period of enrollment, less an administrative fee of one hundred (100) dollars.

Refer to the Institutional Refund Policy when withdrawing from school after the cancellation period.

Virginia State Refund Policy

Campus-Based Programs and Single Course:

The Virginia state policy applies to students who attend the Argosy University, Northern Virginia campus located in Arlington, VA. Virginia students who cancel any obligation within three (3) business days of the original commitment will be provided a full refund, less a one hundred (100) dollar administrative (registration) fee. A student applicant will be considered a student as of the first day of classes.

A Virginia student will be considered withdrawn from Argosy University if the student violates the school’s published attendance policy. Termination may be effected earlier by written notice. In the event that a written notice is submitted, the effective date of termination will be the date the student last attended classes. All refunds will be submitted within forty-five (45) calendar days of the after receipt of a written request or the date the student last attended classes, whichever is sooner. Argosy University will refund tuition and fees based on when the student last attended as follows:

If Student Withdraws from the Institution:
Refund Percentage
On or before the applicable Attendance Confirmation date of the first session of enrollment or instructional time
100%
After the applicable Attendance Confirmation date and before the first 25% of the semester or instructional time
50%
Between 25% and 50% of the semester or instructional time
25%
After 50% of the semester or instructional time
0%

Wisconsin State Refund Policy

Argosy University Minnesota Programs and Single Course:

The Wisconsin State Refund Policy applies to students who are residents of the state of Wisconsin who withdraw from all courses from Argosy University. The enrollment agreement is a legally binding contract upon acceptance of the student by the school unless the student cancels the enrollment agreement within three (3) business days of acceptance by the school day cancellation period.

A student who withdraws or is dismissed after the three (3) business day cancellation period, but before completing sixty (60) percent of the potential units in the current enrollment period, shall be entitled to a pro rata refund, as calculated below, less any amounts owed by the student for the current enrollment period. Pro rata refund shall be determined as the number of units remaining after the last unit completed divided by the total number of units in the enrollment period, rounded downward to the nearest ten percent. Pro rata refund is the resulting percent applied to the total tuition and other required costs paid by the student for the current enrollment period.

The school will make every effort to refund prepaid amounts for books, supplies and other charges unless the student has consumed or used those items and they can no longer be used or sold to new students, or returned by the school to the supplier.

The school will issue refunds within forty (40) calendar days of the effective date of termination. A written notice of withdrawal is not required. The student is considered withdrawn from the school if the student fails to attend classes, utilize instructional facilities, or submit lessons, without providing an explanation to the school regarding the inactivity for fifteen (15) calendar days.

No refund is required for any student who withdraws or is dismissed after completing sixty (60) percent of the potential units of instruction in the current enrollment period unless a student withdraws due to mitigating circumstances, which are those that directly prohibit pursuit of a program and which are beyond the student’s control.

Cancellation Privilege

A student shall have the right to cancel enrollment for a program not exempted until midnight of the third (3rd) business day after written and final receipt of notice of acceptance from the school.

The student will receive a full refund of all money paid if the student cancels within the three (3) business-day cancellation period; the student accepted was unqualified and the school did not secure a disclaimer; the school procured the student’s enrollment as the result of false representations in the written materials used by the school or in oral representations made by or on behalf of the school. The school will issue refunds within three (3) days of cancellation.

Wisconsin Tuition and Fee Charges before Attending Any Units of Instruction but After the three (3) – Day Cancellation Period: 100 percent refund.

Adjustment of Charges after Completing
At Least
But Less Than
Refund of Tuition
On or before the applicable Attendance Confirmation date of the first session of enrollment in the semester or instructional time
 
100%
After the applicable Attendance Confirmation date
10%
90%
10%
20%
80%
20%
30%
70%
30%
40%
60%
40%
50%
50%
50%
60%
40%
60%
no refund
no refund

Argosy University Online Programs and Single Course:

The Wisconsin State Refund Policy applies to students who are residents of the state of Wisconsin who withdraw from all courses from Argosy University. The enrollment agreement is a legally binding contract upon acceptance of the student by the school unless the student cancels the enrollment agreement within three (3) business days of acceptance by the school day cancellation period.

A student who withdraws or is dismissed after the three (3) business day cancellation period, but before completing sixty (60) percent of the potential units in the current enrollment period, shall be entitled to a pro rata refund, as calculated below, less any amounts owed by the student for the current enrollment period. Pro rata refund shall be determined as the number of units remaining after the last unit completed divided by the total number of units in the enrollment period, rounded downward to the nearest ten percent. Pro rata refund is the resulting percent applied to the total tuition and other required costs paid by the student for the current enrollment period.

The school will make every effort to refund prepaid amounts for books, supplies and other charges unless the student has consumed or used those items and they can no longer be used or sold to new students, or returned by the school to the supplier.

The school will issue refunds within forty (40) calendar days of the effective date of termination. A written notice of withdrawal is not required. The student is considered withdrawn from the school if the student fails to attend classes, utilize instructional facilities, or submit lessons, without providing an explanation to the school regarding the inactivity for fifteen (15) calendar days.

No refund is required for any student who withdraws or is dismissed after completing sixty (60) percent of the potential units of instruction in the current enrollment period unless a student withdraws due to mitigating circumstances, which are those that directly prohibit pursuit of a program and which are beyond the student’s control.

Cancellation Privilege

A student shall have the right to cancel enrollment for a program not exempted until midnight of the third business day after written and final receipt of notice of acceptance from the school.

The student will receive a full refund of all money paid if the student cancels within the three (3) business-day cancellation period; the student accepted was unqualified and the school did not secure a disclaimer; the school procured the student’s enrollment as the result of false representations in the written materials used by the school or in oral representations made by or on behalf of the school. The school will issue refunds within three (3) days of cancellation.

Wisconsin Tuition and Fee Charges before Attending Any Units of Instruction but After the Three (3) Day Cancellation Period: One hundred (100) percent refund.

Term-Based Programs
Adjustment of Charges after Completing:
At Least
But Less Than
Refund of Tuition
On or before the applicable Attendance Confirmation date of the first session of the term
100%
 
After the applicable Attendance Confirmation date
10%
90%
10%
20%
80%
20%
30%
70%
30%
40%
60%
40%
50%
50%
50%
60%
40%
60%
no refund
no refund
Non-Term Based Programs and Single Course
Adjustment of Charges after Completing:
At Least
But Less Than
Refund of Tuition
1 unit/calendar day
10%
90%
10%
20%
80%
20%
30%
70%
30%
40%
60%
40%
50%
50%
50%
60%
40%
60%
no refund
no refund

Add/Drop Policy – All States and All Programs

Campus-Based Programs and Single Course and Argosy University Online Term-Based Programs:

Students enrolled in a program of study may add or drop courses within the semester through the Attendance Confirmation date without penalty.  For 15-week and 7.5-week courses, the Attendance Confirmation period is the first eight (8) days of the session start date and for 5-week courses the Attendance Confirmation period is the first five (5) days of the session start date.  Students dropping a course after the Attendance Confirmation period will be charged for the course. Students dropping a course must provide official notification to the Student Services Department by completing an Add/Drop Form. Students dropping all courses in a semester or ceasing attendance in accordance with the University’s attendance policy are considered withdrawn for refund purposes and are subject to the Institutional Refund Policy as published in this Academic Catalog. If a student drops a Session I course and intends to enroll in a Session II course, for example, then he or she must complete a Voluntary Intent to Continue form within the timeline outlined in the Withdrawal Policy section of the Catalog in order for a return of Title IV review not to be required.

Argosy University Online  Non-Term Based Programs and Single Course:

Students enrolled in Argosy Online Programs should refer to the Argosy University Institutional Refund Policy  or State Refund Policy when dropping a course.

Grades

Students who officially withdraw from a course after the end of the add/drop period and before the completion of 67% of instructional time will receive a grade of “Withdrawn” (“W”). Students who officially withdraw from a course after the completion of more than 67% of instructional time will receive a grade of “Failure Due to Late Withdrawal” (“WF”). See below for deadlines as they apply to 15 week courses, 7.5 week courses, and 5 week courses. Refer to Section Seven, Academic Policies and Procedures under Additional Grades  for detailed descriptions of grade of “W” and grade of “WF.”

15 Week Courses
A student who officially withdraws from a 15 week course
Grade Received
Notifies the University by end of Week 10
W
Notifies the University after the end of Week 10
WF
7.5 Week Courses
A student who officially withdraws from a 7.5 week course
Grade Received
Notifies the University by end of Week 5
W
Notifies the University after the end of Week 5
WF
5 Week Courses
A student who officially withdraws from a 5 week course
Grade Received
Notifies the University by end of Week 3
W
Notifies the University after the end of Week 3
WF

Students enrolled in campus-based programs who officially drop a course before the end of the add/drop period will have the course removed from their transcript. A record of the course attempted remains on the student’s ledger and in the student’s academic record.

Financial Aid Refund Redistribution Policy

All students receiving financial aid who withdraw completely from the program may have to return any refund amount to the appropriate Student Financial Aid Program in accordance with the refund distribution schedule which follows:

  1. Federal Unsubsidized Direct Loan
  2. Federal Subsidized Direct Loan
  3. Federal Perkins Loan
  4. Federal PLUS
  5. Other federal, state, private, or institutional aid programs, if required by the program
  6. Students

Argosy University will return unearned aid if:

  1. The student officially withdraws
  2. The student is dismissed, or
  3. The institution determines the student’s withdrawal date, in the case of an unofficial withdrawal.

Return of Federal Title IV Aid

In compliance with Federal regulations, the school will determine how much Federal student financial assistance the student has earned or not earned when a student who is a Title IV recipient withdraws from school.

Campus-Based Programs and Argosy University Online Term-Based Programs

The school will calculate the percentage and amount of awarded Federal student financial assistance that the student has earned if the student withdraws up through the sixty (60) percent point of the term or session if the student is only attending a session. If the student has completed more than sixty (60) percent of the term, the student earns one hundred (100) percent of the Federal student financial assistance.

The amount earned will be based on the percentage of the term that was completed in days up to and including the last date of attendance. To calculate the amount earned, the school will determine the percentage by dividing the number of calendar days completed in the term up to and including the last date of attendance by the total number of calendar days in the term. If there is a scheduled break of five (5) or more days, then it will reduce the term length and if the scheduled break is before the student’s last day of attendance, it will reduce the calendar days completed. If the student received more than the amount of Federal student financial assistance earned, the difference will be returned to the Federal student financial assistance programs from which funds were received in the following order: Federal Unsubsidized Direct Loans, Federal Subsidized Direct Loans, Federal Perkins Loans, Federal PLUS Loans, Federal Pell Grant, Federal Supplemental Educational Opportunity Grant. Funds will be returned to the aid source within forty-five (45) calendar days of the date that the school determines that the student has withdrawn.

Argosy University Online Non-Term Based Programs

The school will calculate the percentage and amount of awarded Federal student financial assistance that the student has earned if the student withdraws up through the sixty (60) percent point of the payment period. If the student has completed more than sixty (60) percent of the payment period, the student earns one hundred (100) percent of the Federal student financial assistance.

When a student withdraws from the payment period, the amount of federal financial aid assistance the student earned is determined by a specific formula. Scheduled breaks of at least five (5) consecutive days and days in which the student was on an approved leave of absence are excluded from this calculation. Generally, a payment period consists of eighteen (18) credits; the number of credits may vary by program. If the student received less assistance than the amount the student earned, the student may be able to receive those additional funds as a post-withdrawal disbursement. If the student received more assistance than the amount the student earned, the excess funds must be returned by the University and/or the student. The excess funds could result in an overpayment. The amount of assistance the student earned is determined on a rate-of-progression basis. When the student completes more than sixty (60) percent of the payment period, the student earns all the assistance scheduled for that payment period.

If the student received more than the amount of Federal student financial assistance earned, the difference will be returned to the Federal student financial assistance programs from which funds were received in the following order: Federal Unsubsidized Direct Loans, Federal Subsidized Direct Loans, Federal Perkins Loans, Federal PLUS Loans, Federal Pell Grant, Federal Supplemental Educational Opportunity Grant. Funds will be returned to the aid source within forty-five (45) calendar days of the date that the school determines that the student has withdrawn.

All Programs and Enrollment

If more Federal student financial assistance has been earned than has been received, the student may be eligible for a post-withdrawal disbursement. The school will notify the student of any post-withdrawal disbursement loan funds for which the student may be eligible and what steps need to be taken for the Federal financial assistance funds to be received. The student needs to provide permission before any loan funds may be disbursed on the student’s account or disbursed to the student. However, the school may automatically use all or a portion of the post-withdrawal disbursement of grant funds for tuition, fees, and room and board charges (as contracted with the school), and, with the student’s authorization, the school may automatically use the grant funds for other educationally-related charges. Any balance of grant funds that may be available will be offered the student.

 If Federal student financial assistance funds need to be returned, the institution must return a portion or all of the unearned funds equal to the lesser of:

  • The institutional charges multiplied by the percentage of the unearned Federal student financial assistance funds; or
  • The entire amount of unearned funds.

If there are remaining unearned Federal financial assistance funds to be returned, the student must return any loan funds that remain to be returned in accordance with the terms and conditions of the promissory note. If the remaining amount of funds to be returned includes grant funds, the student must return any amount of the overpayment that is more than half of the grant funds received. The school will notify the student as to the amount owed and how and where it should be returned.

Students should also refer to Withdrawal Policy  described in Section Seven, Academic Policies and Procedures.

Financial Aid Stipend Return Policy

Excess Title IV (federal) financial aid may be used to cover other education costs for students that approve and submit authorization for the school to use excess Title IV funds. All charges not covered by Title IV funding are the responsibility of the student.

All student Title IV (federal) financial aid credit balances, if one is created for the payment period in question, will be issued as a stipend to the student no later than fourteen (14) calendar days:

  1. After the first day of class; or
  2. The date the Title IV credit balance appears on the student account.

Students receiving federal financial aid who withdraw or drop courses will have any credit balance on their accounts returned to their lenders or to the appropriate financial aid program as required.

Non-Federal Refund Policy (Minnesota)

Campus-Based Programs:

Refunds for state aid programs and non-state aid programs are calculated on a proportional basis using the state mandated or institutional refund policy. To calculate the minimum refund due to the Minnesota State Grant program, the SELF Loan Program, and other Aid Programs, with the exception of the State Work Study Program, the Minnesota Office of Higher Education Refund Calculation Worksheet, Appendix 13, of the Minnesota State Grant manual is used.

California State Tuition Recovery Fund

The State of California established the Student Tuition Recovery Fund (STRF) to relieve or mitigate economic loss suffered by a student in an educational program at a qualifying institution, who is or was a California resident while enrolled, or was enrolled in a residency program, if the student enrolled in the institution, prepaid tuition, and suffered an economic loss.  Unless relived of the obligation to do so, you must pay the state-imposed assessment for the Fund STRF, or it must be paid on your behalf, if you are a student in an educational program, who is a California resident, or are enrolled in a residency program, and prepay all or part of your tuition.

You are not eligible for protection from the STRF and you are not required to pay the STRF assessment, if you are not a California resident, or are not enrolled in a residency program.

It is important that you keep copies of your enrollment agreement, financial aid documents, receipts, or any other information that documents the amount paid to the school.  Questions regarding the STRF may be directed to the Bureau for Private Postsecondary Education, 2535 Capitol Oaks Drive, Suite 400, Sacramento, CA 95833, (916) 431-6959 or (888) 370-7589.

To be eligible for STRF, you must be a California resident or enrolled in a residency program, prepaid tuition, paid or deemed to have paid the STRF assessment, and suffered an economic loss as a result of any of the following:

  1. The institution, a location of the institution, or an educational program offered by the institution was closed or discontinued, and you did not choose to participate in a teach-out plan approved by the Bureau or did not complete a chosen teach-out plan approved by the Bureau.
  2. You were enrolled at an institution or a location of the institution within the 120 day period before the closure of the institution or location of the institution, or were enrolled in an educational program within the 120 day period before the program was discontinued.
  3. You were enrolled at an institution or a location of the institution more than 120 days before the closure of the institution or location of the institution, in an educational program offered by the institution as to which the Bureau determined there was a significant decline in the quality or value of the program more than 120 days before the closure.
  4. The institution has been ordered to pay a refund by the Bureau but has failed to do so.
  5. The institution has failed to pay or reimburse loan proceeds under a federal student loan program as required by law, or has failed to pay or reimburse proceeds received by the institution in excess of tuition and other costs.
  6. You have been awarded restitution, a refund, or other monetary award by an arbitrator or court, based on a violation of this chapter by an institution or representative of an institution, but have been unable to collect the award from the institution.
  7. You sought legal counsel that resulted in the cancellation of one or more of your student loans and have an invoice for services rendered and evidence of the cancellation of the student loan or loans.

To qualify for STRF reimbursement, the application must be received within four (4) years from the date of the action or event that made the student eligible for recovery from STRF.

A student whose loan is revived by a loan holder or debt collector after a period of noncollection may, at any time, file a written application for recovery from STRF for the debt that would have otherwise been eligible for recovery.  If it has been more than four (4) years since the action or event that made the student eligible, the student must have filed a written application for recovery within the original four (4) year period, unless the period has been extended by another act of law.

However, no claim can be paid to any student without a social security number or a taxpayer identification number.

It replaces this OLD language (page 20-21 undergraduate, 25-26 graduate), the very last items in the info for California students:

You must pay the state-imposed assessment for the Student Tuition Recovery Fund (STRF) if all of the following applied to you:

  1. You are a student in an educational program, who is a California resident, or are enrolled in a residency program, and prepay all or part of your tuition either by cash, guaranteed student loans, or personal loans, and
  2. Your total charges are not paid by any third-party payer such as an employer, government program or other payer unless you have a separate agreement to repay the third party.

You are not eligible for protection from the STRF and you are not required to pay the STRF assessment, if either of the following applies:

  1. You are not a California resident, or are not enrolled in a residency program, or
  2. Your total charges are paid by a third party, such as an employer, government program or other payer, and you have no separate agreement to repay the third party.

The State of California created the Student Tuition Recovery Fund (STRF) to relieve or mitigate economic losses suffered by students in educational programs who are California residents, or are enrolled in a residency programs attending certain schools regulated by the Bureau for Private Postsecondary and Vocational Education.

You may be eligible for STRF if you are a California resident or are enrolled in a residency program, prepaid tuition, paid the STRF assessment, and suffered an economic loss as a result of any of the following:

  1. The school closed before the course of instruction was completed.
  2. The school’s failure to pay refunds or charges on behalf of a student to a third party for license fees or any other purpose, or to provide equipment or materials for which a charge was collected within 180 days before the closure of the school.
  3. The school’s failure to pay or reimburse loan proceeds under a federally guaranteed student loan

program as required by law or to pay or reimburse proceeds received by the school prior to closure in excess of tuition and other costs.

  1. There was a material failure to comply with the Act or this Division within 30 days before the school closed or, if the material failure began earlier than 30 days prior to closure, the period determined by the Bureau.
  2. An inability after diligent efforts to prosecute, prove, and collect on a judgment against the institution for a violation of the Act.

However, no claim can be paid to any student without a social security number or a taxpayer identification number.